Policies

 

Policies

  • Basic enrollment and health information must be on file at the center for any child to be enrolled. Emergency Authorization must be maintained at the Center. King’s Kids must have permission to secure emergency transportation for any child in the event of an illness or injury which requires emergency treatment. If permission is not given to the center to secure transportation, then admittance to the program will be denied. Any change to this information must be communicated to the office or teacher immediately so that current information is always on file.

    A current medical form, signed by your child’s doctor, must be on file at the Center within 30 days after enrollment. If the form is not turned in by this time, the center may withdraw the child from the center. This must be updated every 13 months.

    If your child has any special health concerns such as allergies, food supplements, asthma, etc., then you must have a “special health needs” form filled out. This form is to be given to the Director at the time of enrollment and must include any special instructions to make sure your child is getting the proper care they need. This form is provided in the office.

    A Parent/Guardian contract must be on file at the Center.

    Procedures: Your child will need a packed lunch, a pillow and blanket for nap time (except school-agers), and an extra change of clothes to be kept here at the center. Pillows and blankets will be sent home on Fridays to be laundered. Large items are discouraged due to limited storage.

    Each child is permitted to bring one toy from home on one scheduled day each week for “show and tell”. The item must be small enough to fit into the child’s cubby. Items from home are not to be brought any other day. Toy guns and weapons are not permitted.

    It is very important that parents call the center if a child is going to be absent that day or for any length of time (i.e., vacation, sickness, etc.).

    Attendance: To sustain your child’s full time spot in a class, he/she must consistently be in attendance at least 25 hours per week.

     

  • The license capacity is 166 of which 45 may be under the age of 2 ½ .

    State Ratios are as follows:
    Infants 6 weeks to 18 months
    1:5

    Toddlers 18 months to 30 months 
    1:7

    30 months to 36 months 
    1:8

    Pre-Schoolers 3 years 
    1:12

    4 years to 5 years
    1:14

    School-agers Kindergarteners
    1:18

    Ratios for toddlers and preschoolers may be doubled for 2 hours at nap time as long as all children are resting quietly on their cots and enough staff is in the building to meet the regular required staff/child ratios if there is an emergency.

    Our maximum group sizes are as follows:

    5 – ( 6 weeks – 18 months ) 

    14 – ( 18 months- 3 years )

    24 – ( 3 year olds )

    28 – ( 4 year olds )

    28 – ( 5 year olds )

    36 – ( School Agers )

    Maximum group size is defined by the number of children in one group that may be cared for at any time. Limitations do not include nap time.

     

  • Arrival/Departure: No child shall ever be left alone. Parents are required to bring their children into the classroom and to use the sign in / sign out book at the front entrance of the building. Any special messages, medications, special pick-up notes, etc., are to be given to the teacher. Children may not be dropped off at the entrance of the building or be sent inside alone. Staff must be made aware of each child’s presence before the parent departs. At the time of pick up, parents are asked to make contact with their child’s supervising staff member to ensure that staff is aware that the child has been picked up. Parents are responsible for the supervision of their child before signing them in and after signing them out.

     

    Supervision of Toddlers and Preschoolers: At no time will a child be left unattended. Staff will supervise children at all times, including nap time. If a child becomes ill, they may be isolated in a section of the room not in use, but within the sight and hearing of a staff member.

     

    Supervision of School-age Children: School-age children may run errands inside the building or use the restroom alone or in groups of no more than six children without adult supervision as long as the following conditions are met:

    – Children are within hearing distance of their teacher.
    – The teacher checks on the children regularly until they return.
    – The restroom is for the exclusive use of the center.

     

     

     

    Children Arrive to the Center from Other Programs: At times it may be necessary for a child to arrive at our center from another program. If a child is scheduled to arrive and does not, we will first contact the parent to confirm that the child is scheduled to be at our center that day, and then contact the program they are to have arrived from. Further action will be determined by parent.

     

    School Delays/Cancellations: Our program will operate a full day program for school-agers when school is closed for vacations, delays or cancellations.

     

    Release of a Child: Staff will release children only to people on the release form provided by the parent. If an emergency arises, the parent must provide a written, signed note giving the person permission to pick-up their child. Staff will check the ID of anyone they do not recognize. Please let people know about this ahead of time so they can bring a picture ID. The children’s safety is our priority!

    Staff will not release children to anyone, including parents, who appear to be under the influence of drugs or alcohol. Emergency contacts will be called to transport the child home. Police will be notified if necessary.

     

    Custody Agreements: If there is any custody issues involved with your child, you must provide the center with court papers indicating who has permission to pick up the child. The center may not deny a parent access to their child without proper documentation.

     

    Transitioning: You will be notified when your child is ready to move up to the next classroom. As part of the procedure, center staff will develop a transition plan. This plan will include the beginning and ending date of the transitioning period and include a transition schedule. Parents can also request to have their child transitioned. These requests will be accommodated if it is in the best interest of the child and space is available in the next room.

     

  • Tuition is to be paid on Monday or the first day of each week of your child’s attendance. Checks are to be made payable to King’s Kids Day Care and are to be placed in the tuition box by the sign in/sign out desk at the front entrance. We accept checks drawn on local banks only. We are able to schedule your payments to be automatically charged to your credit card. You can choose when your payment will be made as long as payments are received in advance and not in arrears. A Credit Card Recurring Payment Authorization Form is included in this packet for your convenience. If you make a cash payment, please have the receptionist write a receipt for you before you leave. Our tax ID number is available upon request.

    Full time weekly fees: Infant $230, Toddler $170, Preschool $150, Before and after school $85, Before or after only $60, K-4 summer $140.

    Part time weekly fees: Part time schedules are only available for toddler and pre-school classes. The Monday, Wednesday, and Friday schedule is $95.00 for toddler and $85.00 for preschool. The Tuesday and Thursday schedule is $75.00 for toddler and $65.00 for preschool.

    Registration Fee: A non-refundable $36 registration fee per family will be due upon enrollment.

    Delinquent Accounts/Returned Checks: There is a late fee of $10.00 applied to payments received after Monday or the first day of your child’s attendance. We have a $20.00 returned check fee as well.

    Vacations: After six consecutive months of attendance, there are two weeks out of the calendar year when you can pay half tuition if your child will be absent the entire week.

    Holidays: Full tuition is due for any periods including holidays. Staff will receive these days as paid holidays.

    Late Pick-up Charges: There is a $2.00 charge for every 5 minutes you pick up your child past 6:00 PM. This fee is to be paid directly to the staff person in charge.

    School-agers: There is a $10 charge for not calling your child absent on scheduled school days. It is very difficult for the driver to search for a child with several other children already on the bus. Thank you for your cooperation.

    Discounts: If a family has three children currently attending KKDC, the third child will receive a 10% discount. The fourth child will receive a 20% discount. All subsequent children attending simultaneously will receive a 20% discount.

    Withdrawals: Parents wishing to withdraw their child may do so at any time. A two week notice, in writing, is required to avoid any charges that may be applied to your account.
    Inclement Weather: On rare occasions, it may be necessary to close the center due to poor weather conditions. We will make every effort to open our doors at the normal time. If circumstances should arise, watch television station channel 6 for closing information or listen to news radio 610 WTVN, 97.9 WNCI, 92.3 WCOL, 105.7 WFJX, and 1230 WZNW.

     

     

  • Routine trips: We transport to JC Sommer, Monterey, and Richard Ave elementaries. SWCS bus will to and from Buckeye Woods and Grove City Christian. Attendance will be taken on the bus. If a child is scheduled to be on the bus but is not present, the school and/or parent will be contacted until the child’s whereabouts are known. The SWCS bus will transport children to and from Buckeye Woods Elementary. There will always be a staff member with first aid, communicable disease and CPR trainings present in the van. A complete first aid kit will be taken on all trips.

    Field Trips: We will be taking periodic field trips which will also be done with a trained staff member and a complete first aid kit. Before departing the center, we will have counted all students by calling their name from the emergency cards. The same procedure will be done before departing from our destination. These cards will be located on the van for all trips. All children will wear seat belts and/or follow car seat laws for the State of Ohio. All children will wear ID tags or day care T-shirts identifying the Center and phone number. We will transport children in school bus,15 passenger buses, or parent volunteer vehicle.

    All trips require written permission from the parent/guardian.

     

  • The Center will provide swimming activities for the children on occasion. If the Center participates in a water program, the Center will need permission from the Parent and information on the child’s water experience. The permission slip will include the staff/child ratio that will be followed while the children are at the pool and specify if additional adults will be in attendance. A lifeguard will be present and the staff will also be actively supervising children.

     

    Younger children will be provided with water play opportunities at the center. These would include sprinklers and small wading pools (less than 24 inches deep). Parents will also be asked to sign written permission slips prior to children engaging in this type of water play. Sunscreen application requires the completion of a medication form. Parents must provide the sunscreen. If your child burns easily, please include a lightweight t-shirt that they may wear over their suit.

  •  This policy was established with the belief that children need to have definite limitations set in a positive manner.  At no time will any form of physical punishment be administered to a child.  If a child behaves in a manner that is unacceptable to the classroom situation, he or she will be required to sit away from the group for no more than 1 minute for each year of the child’s age.  No child will be disciplined for bathroom accidents, failure to eat, or failure to sleep.  This policy applies to all employees on the premises.  If a situation requires further consideration it will be discussed with the Parent.

     Children who cannot adjust to the Center’s program or who consistently display behavior that is harmful to themselves or others can be excluded from the Center at the discretion of the Director.  It is the policy here at King’s Kids that the responsible staff member will discuss all concerns about a child with the Administrator and the parent only.    

     

  • Breakfast/Snacks: We provide breakfast from 8:00 AM- 8:30 AM and an afternoon snack around 3:30PM. Each snack will be nutritious. Food may be brought into the center for special occasions only, such as birthday or holiday parties. Menus are posted on bulletin board outside of office.

    Lunch: Parents are required to provide a lunch for their child. The lunches need to meet the criteria in the attached Nutritional Requirements pamphlet. The center will provide vitamin D milk. Because our license is contingent on each child being provided with a lunch that contains the attached criteria, we ask that this be followed on a daily basis. Please inform the staff in writing if your child has any food allergies or dietary restrictions. All food items must be stored in a lunch box/bag clearly marked with your child’s name.

    The lunches will be stored in the classroom, please be sure to include ice packs in your child’s lunch if foods need to be kept cold. Please note that there is not a microwave or way of heating a lunch. Parents need to plan accordingly. If a lunch does not meet the nutritional requirements, then the center is mandated to provide the additional food(s). These will be provided at a charge of $1.00 per item.

     

  • Phones are located in the day care office for emergency calls.

    In the event of a fire or tornado, staff will follow the written instructions posted in each classroom, describing emergency evacuation routes, and the procedures to be followed to assure that children have arrived at the designated area. In order to prepare children for the unlikely need to evacuate, the center does conduct monthly fire drills and periodic tornado drills. Should we need to evacuate due to fire, weather conditions, the loss of power, heat, or water to the center, our emergency destination is JC Sommer Elementary School. The secondary location, should we need to evacuate the area, is Grove City High School. A sign will be posted on the front of the center indicating that we have been evacuated and the location where you can pick up your child. Parents will be contacted as soon as possible to come and pick up their child. If a parent cannot be reached, we will contact the emergency contacts as listed on the child’s enrollment information.

     

    In the unlikely event there would be an environmental threat or a threat of violence, the staff would; secure the children in the safest location possible, contact and follow the directions given by the proper authorities and contact the parents as soon as the situation allows. An incident report would also be provided to the parents.

     

    There is always one staff member present that has received training in First Aid, Communicable Disease and CPR. In the case of a minor accident/injury, staff will administer basic first aid and TLC. If the injury would be more serious, first aid would be administered and the parents would be contacted immediately to assist in deciding an appropriate course of action. If any injury is life threatening, the EMS will be contacted, parents will be notified, and a staff member will accompany the child to the hospital with all available health records. Staff may not transport children in their vehicles. Only parents or EMS will transport. King’s Kids Day Care must have the parents’ permission to secure emergency transportation in the event of an illness or injury which requires emergency treatment. Use of aerosols in the building shall be prohibited when the children are present.

    An incident/injury report will be completed and given to the person picking up the child on the day of the incident/injury if any of the following occur: the child has an illness, accident, or injury which requires first aid; the child receives a bump or blow to the head; the child has to be transported by emergency squad; or an unusual or unexpected event occurs which jeopardizes the safety of the child. If a child requires emergency transportation, the report shall be available within twenty-four hours after the incident occurs.

    The center shall also verbally contact licensing personnel from the appropriate ODJFS office within 24 hours when there is a “general emergency” or “serious incident, injury or illness”. The report will be provided to licensing staff within 3 business days of the incident.

     

     

  • Parents are welcome to attend field trips, class parties, luncheons or simply stop in to join the daily fun.  Teachers are available to discuss a child’s progress or needs at any time.  If you would like a conference, please schedule that time with your child’s teacher.

    If parents/staff have any concerns or questions at any time, please talk to your child’s teacher or administrator immediately so that the matter can be resolved. 

    Parent Directory:  A list of parents’ names and phone numbers of your child’s classmates is available upon request at the front desk.

     

  • We will limit the amount of time outside when the temperatures are uncomfortably warm or cold.  Children will not be taken outside when the temperature (wind chill and heat index factored in) drops below 25 degrees or rises above 90 degrees.

    On days that outdoor play is not provided due to these conditions, we will include a time for indoor gross motor activities.  Please send your child with the proper clothing so they may be comfortable and safe whenever we are outside.  This includes hats, mittens and boots in the winter time.

     

  • The staff members are trained in the recognition of signs and symptoms of illness and in hand washing and disinfection procedures through organizations licensed to do so. An employee showing signs and symptoms of illness will not work with the children until these symptoms are gone. A substitute teacher will be called in to take charge of that particular group. A list of employees trained in First Aid and Communicable Disease will be posted in the office.

    King’s Kids Day Care provides children with a clean and healthy environment. However, we realize that children become ill from time to time. If this is your child’s first group care experience, it is possible that they may experience more frequent illnesses at the beginning before their immune system becomes more active. We observe all children as they enter the program to quickly assess their general health. We ask that you do not bring a sick child to the center. They will be sent home! Please also plan ahead and have a back up plan in place if you are not able to take time off from work/school.

    A child with any of the following symptoms will be immediately isolated and discharged to the parent or emergency contact:

    Temperature of 100 degrees F – in combination with any other signs of illness. Temperature shall be taken by the axillary (armpit) method with a digital thermometer. It shall be sanitized after each use.

    Diarrhea (three abnormally loose stools within a 24 hour period)

    Severe coughing (causing the child to become red or blue in the face or to make a whooping sound)

    Difficult or rapid breathing

    Yellowish skin or eyes

    Redness of the eye or eyelid, thick and purulent (pus) discharge, matted eyelashes, burning, itching or eye pain

    Untreated skin patches, unusual spots or rashes

    Unusually dark urine or gray or white stools

    Stiff neck with an elevated temperature

    Evidence of untreated lice, scabies or other parasitic infestation

    Vomiting more than once or when accompanied by any other sign of illness

    Sore throat or difficulty swallowing

     

    Any child demonstrating signs of illness not listed above will be isolated and carefully observed for symptoms. The parent will be notified. If a child does not feel well enough to participate in center activities, the parent will be called to pick- up the child. Anytime a child is isolated they will be kept within sight and hearing of a staff member. The cot and any linens used will be washed and disinfected before being used again. A school child may be made comfortable on a mat that shall be cleaned with soap and water and sanitized with an appropriate germicide.

    Parents will be notified by a sign on the door if children have been exposed to a communicable illness. Children will be readmitted to the center after at least 24 hours of being free of fever and other symptoms. If they are not symptom free a doctor’s note will be required stating that the child is not contagious.

    Medications: We will administer prescription drugs. They must be in the original container with the child’s name, dosage to be given and times. The Parent must sign a release form giving us permission to administer the medication. Non prescription drugs can only be given with written instructions from the doctor.

    School-agers only will be permitted to maintain control of their inhalers. Parents must sign a release form stating that they are permitting their child to have access to the inhaler at all times. The child must keep the inhaler on his person at all times or give it directly to the responsible staff member.

    Non prescription ointments, lotions and creams can be used in the Center with written instructions from the Parent.

    Food Supplements or Modified Diets: If your child requires a food supplement or a modified diet, you must secure written information from your physician regarding this. Please speak with the administrator for more details regarding this.